Data Collection/Retention Technician


Data Collection/Retention Technician (12 month)

Position Title: Data Collection/Retention Technician (12 month)

Department: Career and Technical Education

Accountable to: Director of CTE

Opening Date: June 12th, 2017

Closing Date: June 26th, 2017

Salary: $28,155- $30, 569


To provide data collection, management and administrative services to the Director of CTE and TREND Director through computerized administrative data base and information system that will include maintenance and distribution of written reports and communications, computer skills (word, excel, email, power point, access, etc.). Responsible for follow-up, retention and direct services to students which involve evaluation of students’ progress. Counsels and advises students in career and educational choices for the purpose of recruitment and retention.


Nature of Work: Maintains the integrity, security and processing of data and files in an information system or data processing environment. Maintains student advisement records and completes required state, federal and tribal reports on CTE students.

Personal Contacts: Daily contact with students, staff, faculty. Works directly with BIA Job Placement and Training and other outside agencies.

Supervision Received: This position is supervised by the Director of CTE.


  • Responsible for the data collection and reports for the Department of Career & Technical Education.
  • Development, implementation, and evaluation of new and continuing retention activities for students enrolled in the programs.
  • Interprets and communicates College admission policies, academic policies, and student services procedures to students, parents and the public.
  • Responsible for submission, accuracy and integrity of the State LCAP report and Federal quarterly reports, which have a significant impact on the continuity of funding for the program.
  • Refer students who receive deficiencies in one or more subject areas to appropriate individual.
  • Provide monthly and annual reports of activities to proper constituents.
  • Protect confidentiality of students as provided by the college’s confidentiality policy.
  • Meet and greet students and answer questions.
  • Assist students in completing applications for financial aid and admissions.
  • Maintaining confidential student academic records which may contain personally identifiably information or other sensitive information.
  • Assists in the development of policy and procedures.
  • Assists Registrar with grade mailing, registration and graduation activities.
  • Serves on Institutional committees as assigned.
  • Other duties as assigned relating to current position.
  • File, schedule and record meeting minutes.
  • Tracks progress of students and counsels them regarding personal and/or academic issues and refers them to other sources as needed.
  • Develop and manage a system to identify and intervene with at risk students and students whose progress is not satisfactory in CTE.
  • Plan work schedule to ensure all work requirements are completed in a timely manner.
  • Works with and plans with college faculty and staff to ensure that objects of the retention plan are accomplished in an efficient, effective, and professional manner.
  • Daily monitoring of student attendance.
  • Daily contact with students through phone calls and visits.
  • Monitor performance of students through weekly attendance reports and monthly contacts with faculty.
  • Interprets and communicates College admission policies, academic policies and student services procedures to students.
  • Work directly with CTE students on advisement.
  • Assist with the coordination and collaboration of Advisory Board committees.
  • Oversee day to day management of the office.
  • Complete purchase orders for office supplies, travel and equipment.
  • Be knowledgeable in courses and programs offered at TMCC.
  • Collects, compiles and inputs student information for databases.


Knowledge: Demonstrate competency in database management, computer system operations, maintain accurate files and records; maintain ongoing awareness of department policies and procedures; work independently while recognizing situations which need the supervisor’s attention; type with accuracy at an acceptable rate of speed; communicate effectively orally and in writing and establish cooperative working relationships with persons contacted in the course of performing assigned duties.

Skills: Position works in an environment that has constant contact with students and staff.  Position may be stressful at times due to the work demands. May be occasional travel for meetings and training.

Abilities: Demonstrate ability to effectively communicate with students and college staff and faculty. Will require long periods of sitting and working on the computer. Experience working with Native American students.


Minimum of an Associate’s Degree in Education, Business, Counseling or related area with two years of office experience required. MOS Certification preferred.

How to Apply

Application Packet / Submission:  To be considered for open positions at TMCC, prospective applicants must submit an Application for Employment, cover letter, curriculum vitae and/or resume, college transcripts, three current (within 1 year) letters of reference, and, if applicable, enrollment documentation from a federally recognized tribe and/or veterans preference.  Full time regular employees who apply for a position within the college will receive 5 in-house preference points.  Required licensure/certification as specified in the position vacancy announcement is also required.

The packet will be determined to be incomplete if any required documents are missing; thus the application will not be considered.

All completed applications must be submitted to the Human Resource Manager who will determine which applicants meet qualification requirements per vacancy announcement.

Employment Application (1.41 MB PDF)

Please Note


For more information on any of these positions please contact:

Holly Cahill, Human Resources Manager

Telephone: (701)477.7938


Equal Opportunity and Non-Discrimination Policy

The Turtle Mountain Community College is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, religion, color, sex, national origin, age, or handicap. In adhering to this policy the college abides by the requirements with the Title IX, Education amendments of 1972; with Title VI and VII of the 1964 Civil Rights Act; by section 503 and 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. Questions or comments may be referred to Holly Cahill, Human Resources Manager, Turtle Mountain Community College PO BOX 340, Belcourt, ND 58316 (701)477-7809, or the Office of Civil Rights, U.S. Department of Education, 10220 North Executive Hills Blvd., 8th Floor, Kansas City, MO 64153-1367.